Youth Council Bylaws | Utah Lacrosse Association

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Updated: September 14, 2005
 
The Youth Boys Lacrosse Council oversees youth boys’ league play and development of the game in Utah under the direction of the Utah Lacrosse Association Board of Directors and in coordination with ULA staff.
 
The Council is mandated to establish policies and rules that seek to improve league operations; further the goals of US Lacrosse, Utah Lacrosse Association and the Positive Coaching Alliance; ensure a safe and sportsmanlike environment; grow the game; and enhance the lacrosse experience for the many constituencies involved.
 
In all deliberations and decision-making, the Council must place the best interest of the sport and all K-8 players collectively above the narrower interest of a particular team or program.
 
Youth Council Structure:  The Council is composed of a Chairperson designated by the ULA Board of Directors and 10 Council Members appointed from the youth lacrosse community by a Selection Committee consisting of the youth boys board members of the ULA Board of Directors.  A vice-chair position will be created and held by a non-coach parent volunteer from within the Council’s ranks if the Chair position is held by a coach, or if the Chair needs to delegate specific responsibilities. The Selection Committee oversees the Council appointment/selection process.
 
Eligibility:
Any parent, coach or interested member of Utah’s lacrosse community age 21 or older and in good standing with ULA is eligible to seek a Council position. A coach may not serve as Council Chair without a non-coach serving as vice-chair, and a coach may not hold the Commissioner position from the same age division where he/she is coaching. Council composition should be balanced to the extent possible between coaches and non-coaches and should strive for team/geographic balance and representation from target expansion areas. The Senior Official is recruited by the Council or Council Chair from among the ULA officiating corps and oversees all officiating issues relevant to youth boys’ lacrosse.
 
Terms of Service:  Appointments are made yearly the first week of November every calendar year by the Selection Committee, with one-year terms commencing at that time and terms of service encompassing the next upcoming spring and fall playing seasons. Council positions should be announced by the ULA office via email throughout the lacrosse community at least one month prior to selection, with the application deadline set accordingly. Vacancies that occur during a term may be filled as needed by the Selection Committee or the Board of Directors.  Council members wishing to extend their term a second year are not required to reapply, but should inform the Chair in order to be reappointed by the Selection Committee.
 
Council Chairperson: The Chair is appointed by the ULA Board of Directors and is a member of the B.O.D.  The Chair serves an unspecified term as determined by the Board and oversees/directs the Youth Council.  The Chair votes only to break a tied vote of the regular membership. The vice-chair or co-chair, if needed, is selected by the Council from within its ranks.
 
Council Positions:  (all 1-year terms, with the option to extend two years; Senior Official term is unspecified)
Juniors - 2 representatives (1 at-large; 1 commissioner)
Thunder - 2 representatives (1 at-large; 1 commissioner).
Lightning - 2 representatives (1 at-large; 1 commissioner).
Storm - 2 representatives (1 at-large; 1 commissioner).
Senior Official - 1 member serving as head of officiating for youth boys.
 
Application/Selection Requirements:  For all Council positions except the Chair and Senior Official, a Youth Boys Lacrosse Council Application Form must be completed in full, signed and submitted to ULA within established deadlines. All Council members must undergo the ULA background check and obtain a league photo identification badge.
 
Responsibilities:
Commissioner Representatives:    The four commissioner representatives directly oversee specific leagues during the spring playing season and are paid a stipend for that service.  (League supervisors handle that role during fall seasons with ULA staff).  Commissioner-members are heavily involved with youth lacrosse as a coach, parent or volunteer and have a participatory role in ULA league operations  (scheduling, training, rules enforcement, team support etc.). Commissioner members are the primary point of contact for any disputes or grievances within their age division and take the lead in dispute resolution.
 
At Large Representatives:   At-large representatives advocate for and represent a specific age division of youth lacrosse more generally, and the position is unpaid. At-large members have an advisory role in ULA league operations, but should work closely with the commissioner and be familiar with all ULA rules and policies. 
 
Meetings and Procedures: The Youth Boys Council should hold a meeting within two weeks of forming each November, and then may meet quarterly, monthly or on a weekly or bi-weekly basis (as events or pre-season planning warrants) at a regular time, date and location as determined by the Chair.  The Chairperson sets the meeting agenda, guides the Council and is the Council liaison with the Board of Directors.
 
Council Committees:  Council members may volunteer or be assigned to oversee specific committees of the Youth Boys Council that have a defined area of focus or oversight – or a member of the lacrosse community not serving on the Council may be asked to chair a committee. Committee size is not limited, and a committee may meet and work independently of the Council, provided a report is made to the Council at regular meetings.
 
Focus areas for ULA Youth Council Committees:
Coaches (recruitment, training, coach meetings, Positive Coaching Alliance)
Rules (fall and spring rules updates, overall policies, safety, sportsmanship)
Enforcement (compliance, background screening/photo I.D., dispute resolution, disciplinary matters)
Events (post-season championship, all-stars, tournaments, awards)
Support (team parents, volunteers, table training, culture keepers)
Communications (website, flyers, banners, promotions, public relations)